As an HR professional, I often see situations where employees need to appeal a decision made by their employer. Knowing how to write a compelling *Sample Letter Reconsideration A Decision* can be crucial in these scenarios. This article will guide you through the process of crafting effective reconsideration letters, providing examples for various situations.
Understanding the Importance of a Reconsideration Letter
A reconsideration letter is your chance to formally request a second look at a decision that impacts you, such as a performance review rating, a denied promotion, or even a termination. It’s not just about complaining; it’s about presenting your case in a clear, professional, and well-reasoned manner. Effectively written letters can sometimes lead to a reversal or modification of the original decision, offering you a more favorable outcome. A strong letter demonstrates your commitment to the company and your desire to resolve the situation constructively.
Here’s why it’s important:
- It gives you a formal record of your concerns.
- It allows you to highlight information the decision-maker may have missed.
- It can open a dialogue for negotiation or compromise.
In this type of letter, it is necessary to include the following information:
- Your contact details (name, job title, department).
- The date of the initial decision.
- A clear explanation of why you disagree with the decision.
- Supporting evidence, like performance reviews.
- A specific request for reconsideration.
Let’s illustrate this:
| Element | Explanation |
|---|---|
| Clear Objective | State why you disagree with the decision. |
| Supporting Facts | Provide evidence to support your claims. |
| Desired outcome | What do you want the company to do? |
Example 1: Reconsideration of a Performance Review
Subject: Reconsideration of Performance Review – [Your Name] – [Date]
Dear [Manager’s Name],
I am writing to request a reconsideration of my performance review conducted on [Date of Review]. While I appreciate the feedback provided, I believe that certain aspects of my performance were not accurately reflected in the assessment.
Specifically, I would like to address the rating given for [Specific Performance Area, e.g., “Project X Completion”]. The review indicated [State the Review’s Comments]. However, I would like to highlight [Your contributions, e.g., “my role in overcoming key challenges and delivering the project ahead of schedule” ]. To support my claim, I’ve attached [List supporting documents, e.g., “the project timeline and client testimonials”].
I am dedicated to my role and committed to continuous improvement. I would appreciate the opportunity to discuss these points further and explore how to align the performance evaluation more accurately with my contributions.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Job Title]
[Your Contact Information]
Example 2: Appealing a Denied Promotion
Subject: Reconsideration of Promotion Decision – [Your Name]
Dear [Hiring Manager’s Name],
I am writing to formally request a reconsideration of the decision not to promote me to the [Position Name] position. I understand that the company made a decision based on [Reason Given, if any].
During my [Number] years at [Company Name], I have consistently exceeded expectations in my current role as [Your Job Title]. For instance, [Give specific examples with data, e.g., “I increased sales by 15% in the last quarter” or “Led the implementation of the new software which saved the department X amount of money”]. I believe my skills and experience align well with the requirements of the [Position Name] position, particularly [Mention relevant skills and experiences].
I am confident that I can significantly contribute to the team in this new capacity. I welcome the opportunity to discuss my qualifications further and provide any additional information necessary for your consideration.
Thank you for taking the time to review my request.
Sincerely,
[Your Name]
[Your Job Title]
[Your Contact Information]
Example 3: Addressing Disciplinary Action
Subject: Reconsideration of Disciplinary Action – [Your Name] – [Date]
Dear [Manager’s Name],
I am writing in response to the disciplinary action issued on [Date of Action] for [State the reason, e.g., “tardiness”]. I understand the need to adhere to company policies, and I apologize for any inconvenience caused by my actions.
However, I believe the situation warrants a review. In my case, the tardiness was due to [Provide a clear explanation and specific details, e.g., “a car accident that caused a delay in travel”]. I have attached [Supporting Documents, e.g., “a police report” or “a repair bill”]. I am taking steps to prevent future incidents, such as [State the steps taken, e.g., “leaving earlier for my commute”].
I value my position at [Company Name] and am dedicated to upholding the company’s standards. I would appreciate a reconsideration of the disciplinary action, given the circumstances.
Thank you for your understanding.
Sincerely,
[Your Name]
[Your Job Title]
[Your Contact Information]
Example 4: Challenging a Termination
Subject: Reconsideration of Termination Decision – [Your Name]
Dear [HR Representative’s Name] or [Manager’s Name],
I am writing to request a reconsideration of the decision to terminate my employment, effective [Date of Termination]. I was informed of this decision on [Date of Notification] and was given the reason of [State the reason for termination].
While I respect the company’s right to make employment decisions, I respectfully disagree with this decision. I believe the reason provided does not fully reflect [Explain your side of the story and provide supporting information, e.g., “my performance history or the context of the situation”]. For example, [Specific example supporting your claims]. [If applicable, Add supporting documents].
I am committed to [State what you are willing to do, e.g., “making amends or resolving any outstanding issues”]. I kindly request a meeting to discuss this matter further and potentially explore alternative solutions.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Job Title]
[Your Contact Information]
Example 5: Requesting Reconsideration of a Layoff
Subject: Request for Reconsideration of Layoff Decision – [Your Name]
Dear [Manager’s Name] / [HR Department],
I am writing to formally request a reconsideration of my inclusion in the recent layoff announcement, effective [Date of Layoff]. While I understand the difficult circumstances the company is facing, I believe a review of my situation is warranted.
During my time at [Company Name], I have consistently demonstrated my value through [List specific accomplishments and contributions, e.g., “increased department efficiency by 10%, successfully managed key projects,” and explain how these benefited the company]. My expertise in [Mention specific skills or knowledge] is directly relevant to [Mention the company’s current or future needs]. I have also volunteered to take on [Mention if you did anything that may save the company money, increase sales, etc. ]
I am willing to discuss this matter further and provide any additional information that may be helpful in reconsidering my position within the company. I would also be interested in exploring alternative solutions such as [Mention possible solutions, e.g., “a reduced role” or “a project-based position”].
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Job Title]
[Your Contact Information]
Example 6: Appealing a Transfer
Subject: Reconsideration of Transfer – [Your Name]
Dear [Manager’s Name],
I am writing to request a reconsideration of the decision to transfer me to [New Department/Location]. While I am committed to the company and value my role, the proposed transfer presents certain difficulties that I believe warrant consideration.
[Detail your specific concerns, e.g., “I have significant family obligations that make relocation impossible at this time” or “I have responsibilities in my current role that are in the process of being completed”]. Moreover, I feel I could continue to contribute more effectively to the company if I remained in my current role by [Explain why you are a benefit to your current role].
I would appreciate the opportunity to discuss this further with you and explore alternative solutions. Perhaps [Suggest alternatives, e.g., “a modified role within the current department”]. I am confident that we can find a resolution that meets the needs of both the company and myself.
Thank you for your time and attention.
Sincerely,
[Your Name]
[Your Job Title]
[Your Contact Information]
In conclusion, writing a *Sample Letter Reconsideration A Decision* requires careful planning and clear communication. By following these guidelines and tailoring the examples to your specific situation, you can significantly increase your chances of a positive outcome. Remember to be professional, factual, and respectful, and always keep copies of all correspondence for your records. Good luck!