When you’re working in the business world, sometimes you need to update a price quote. It could be because of a change in materials, a different scope of work, or simply a mistake you made in the first place. That’s where Sending Revised Quotation Email Sample comes in handy. This guide will walk you through how to write a clear and professional email that keeps your clients happy and your business running smoothly.
Why Accurate Quotations Matter
Sending accurate quotations is super important for any business. Imagine a customer getting a quote and then being surprised by a much higher final bill – not a good look! A revised quotation email helps prevent misunderstandings and keeps everyone on the same page.
- It shows you’re organized and pay attention to detail.
- It builds trust with your clients, making them more likely to choose you.
- It minimizes disputes later on, which can save you time and money.
Making sure the revised quotation is accurate and understandable is key to a successful business relationship. When you need to send a revised quote, you’re also showing your client that you are attentive to the details of their project and committed to getting things right. This can reinforce their confidence in your ability to deliver high-quality work. A clear and concise revised quote also helps you avoid any potential problems down the road.
Here’s a table summarizing some common reasons for revisions:
| Reason for Revision | Explanation |
|---|---|
| Change in Scope | The client has requested additional services or a modification of the original work. |
| Error in Original Quote | A mistake was made in the original pricing (e.g., calculation error, incorrect material cost). |
| Changes in Market Prices | The cost of materials or labor has changed since the original quote was issued. |
Revised Quotation Email Due to a Pricing Error
Subject: Revised Quotation – [Project Name] – Quote # [Original Quote Number]
Dear [Client Name],
Please accept our sincerest apologies, but we must revise the pricing on our original quote for [Project Name] (Quote # [Original Quote Number]), which we sent on [Date of Original Quote].
Upon reviewing our calculations, we discovered a minor error in the [specific area of error – e.g., labor costs, material costs]. The correct pricing for the project is now detailed below:
- Item 1: [Description] – [Corrected Price]
- Item 2: [Description] – [Corrected Price]
- Item 3: [Description] – [Corrected Price]
The total project cost is now [Total Corrected Price]. We understand that errors can be frustrating, and we appreciate your understanding. We are committed to providing you with the best service and value.
Please review the attached revised quotation. If you have any questions or require further clarification, please don’t hesitate to contact us.
Thank you for your understanding.
Sincerely,
[Your Name]
[Your Title]
[Your Company]
Revised Quotation Email Due to a Change in Scope
Subject: Revised Quotation – [Project Name] – Quote # [Original Quote Number] – Scope of Work Update
Dear [Client Name],
Following our conversation on [Date of Conversation], we’ve updated the quotation for the [Project Name] to reflect the changes in the scope of work.
Specifically, we’ve included [briefly describe the additional services or changes]. This will require [explain any necessary changes – e.g., more time, different materials].
Here’s a summary of the revised pricing:
- Original Quote Total: [Original Price]
- Additional Services/Changes: [Price of changes]
- Revised Total: [New Total Price]
The updated quotation is attached, detailing the new scope and pricing. Please review the new quotation to confirm the updated scope of work meets your needs. If you have any questions or would like to discuss this further, please contact me at your earliest convenience.
Thank you for your business!
Sincerely,
[Your Name]
[Your Title]
[Your Company]
Revised Quotation Email Due to Expiration of Original Quote
Subject: Revised Quotation – [Project Name] – Quote # [Original Quote Number] – Updated Pricing
Dear [Client Name],
Thank you for your interest in [Project Name]. Our original quotation (Quote #[Original Quote Number]) was issued on [Date of Original Quote] and is valid for [duration of quote, e.g., 30 days].
Due to [Reason for price change, e.g., fluctuating market prices for materials, labor costs adjustments], we’ve updated the quotation to reflect the current pricing. The new quote is attached for your review.
Please find the revised quote attached, valid for [duration of new quote]. Please let us know if you have any questions before your decision.
We look forward to working with you!
Best regards,
[Your Name]
[Your Title]
[Your Company]
Revised Quotation Email with an Apology (if Necessary)
Subject: Revised Quotation – [Project Name] – Quote # [Original Quote Number] – Apology and Update
Dear [Client Name],
Please accept our apologies, as it has become necessary to update the quote previously sent to you for the [Project Name] (Quote # [Original Quote Number]). We sincerely regret any inconvenience this may cause.
After a thorough review, we discovered [explain the reason for the revision – e.g., an overlooked cost, a mistake in the initial calculations, unexpected changes from our supplier]. The revised pricing is as follows:
- Item X: [Old Price] -> [New Price]
- Item Y: [Old Price] -> [New Price]
The total project cost is now [Total New Price].
We have attached a new quotation that outlines these changes. We want to assure you that we are committed to providing you with accurate and transparent pricing. Your business means a great deal to us.
If you have any questions or need clarification, please do not hesitate to contact us. We value your business and cooperation in this matter.
Thank you for your understanding.
Sincerely,
[Your Name]
[Your Title]
[Your Company]
Revised Quotation Email for a Project with Multiple Phases
Subject: Revised Quotation – [Project Name] – Phase 2 Pricing Update
Dear [Client Name],
Following the successful completion of Phase 1 of the [Project Name] project, we are pleased to present the revised quotation for Phase 2.
As we discussed, the scope of Phase 2 will include [Briefly describe Phase 2 work]. This will involve [mention specific changes, if any].
The attached quotation outlines the pricing for Phase 2, including a breakdown of costs. The estimated timeline for completion is [Timeline].
Here is the summary of the cost of the project:
- Phase 1: [Price]
- Phase 2: [Price]
Please review the quotation at your convenience. If you have any questions or require adjustments, please let us know. We’re excited to keep things rolling with Phase 2!
Sincerely,
[Your Name]
[Your Title]
[Your Company]
Revised Quotation Email with an Offer of a Discount
Subject: Revised Quotation – [Project Name] – Quote # [Original Quote Number] – Updated & Discounted Pricing
Dear [Client Name],
We value your business and are pleased to provide a revised quotation for the [Project Name] (Quote # [Original Quote Number]).
After reviewing the initial quotation, we identified opportunities to optimize our approach and offer you even greater value. We’ve made some adjustments, and as a result, we’re pleased to offer a revised total price of [New Total Price].
In addition to the updated pricing, we’re also happy to include a [Discount description, e.g., 5% discount] on [Specific item or service] as a thank you for your interest and support.
Please review the attached quotation. The detailed breakdown is also attached.
- Original Quote Total: [Original Price]
- Discount: [Discount Amount]
- Revised Total: [New Total Price]
We are committed to providing top-notch service and value to our clients. Feel free to reach out if you have any questions.
Thank you,
[Your Name]
[Your Title]
[Your Company]
In conclusion, mastering the art of **Sending Revised Quotation Email Sample** is key to building strong client relationships and protecting your business from potential issues. By using the right tone, being clear about the reasons for the changes, and making sure your revised quote is accurate, you can maintain trust and ensure successful projects. Always remember to be professional, provide all the necessary details, and respond quickly to any client questions.